vCampus Live! 2012 programming hackathon -- recap & evaluation

Discussion created by MvanderVeeken Employee on Dec 6, 2012
Latest reply on Dec 7, 2012 by spilon

We had a great experience during vCampus Live! last week, and according to some of the feedback we got... that was your experience as well! It was great to meet a lot of you, and thank you for coming to our event in such numbers.


This year, we featured 2 hackathon tracks on Day 0 (Nov. 28), a security track and a programming track. Both were very well received. In this post I would like to recap on the programming hackathon, and evaluate together with you.




The idea behind the hackathon was very simple: we supplied car usage data (historic, and a live car driving laps around the city), and the job of the participants was to create a valuable application that utilizes that data.


A lot of people showed up for the kick-off. We explained the concept, and people started forming teams. All in all, 8 teams of 5 people were formed. Some people seemed to have dropped off before the creation of teams -- from what I got that was due to different expectations. Some people may have thought that they would be forced to stay in that room for ~20 hours and program all night . Although a lot of people did work until ~3AM, this was not at all mandatory. 


In total, 5 teams made it through. 3 teams dropped off, mainly it seemed because lack of focus or progress. In some situations, some key members had to drop of due to other engagements, this quickly led to the disintegration of the team. While this is certainly possible, we would like to hear from you. Is there a particular reason why people dropped off? Is there something we could have done to set expectations better? (apart from the infrastructure, to which I'm getting at ).


A total of 5 teams finished, and were able to present their applications to the judging panel. After careful deliberation, 1st to 3rd prize were chosen from the finished applications. The judging panel was very impressed with all the idea's!


On Day 2, we had an ad-hoc presentation session where the teams presented their ideas. I was surprised by how many people showed up, and had interest in looking at the awesome creations and idea's of the teams. We also used this session to award the prizes.


The winning teams and prizes were:

  1. Team '01' -- Microsoft Surface Tablets
  2. Driving Miss Daisy -- Microsoft Kinect for Windows sensors
  3. Xceleration Cars -- Digital Picture Frames

We haven't received a summary of the projects from all teams. We would be very grateful if you can provide us with a short summary of what you did in the Hackathon VCL12 forum. We have recorded the presentations, and we will be posting them soon -- to give you a good idea of what the teams created!






After the hackathon finished, and the final products were reviewed and judged, we asked people to fill out this paper evaluation form. I wanted to share the results, and share my conclusions with everyone.




The overall experience was rated Good to Very Good. It seems that people really found the event valuable, and also enjoyed themselves. For me this was one of the most important ratings. You can have technical incidents, but the overall experience should be good!




The theme, which was car usage data, was rated as Very Good to Good. While it is not a traditional use of the PI System, it is a very exciting and emerging one. The fact that we had a car driving laps around the city that gathered Live data really added to the experience. The fact that people got to use GPS data was generally thought of as exciting.




This is the first rating that shows a very mixed message. It shows a spread between Slightly Negative/Neutral to Good/Very Good. I think this also depends on what people used the infrastructure for. Some people needed more flexibility for their projects than others. Generally speaking, I think the infrastructure is the big item we need to improve on to make the experience much better. We had a single PI System (running on Windows Azure) that was collecting the live car data, and had historic data. We also provided workstations/test servers with PI and AF installed. The issue that most people experienced was constrained security permissions. While we wanted to make sure that teams could not influence other teams data/structure, this lead to annoying situations. Also, the performance and connectivity seemed intermittent. We changed some security settings ad-hoc to accommodate people, but this takes very valuable time from the participants.


We definitely need to improve on the infrastructure for a next time. While the current setup was certainly workable, it was not very pleasant. Currently I'm thinking of having a central PI server collecting data, with personalized PI Systems as slaves with a PI-to-PI connection. This makes sure that teams have total freedom over their infrastructure. Any comments and additional feedback on this is very welcome!




We had different shifts of OSIsoft people available for questions and coaching. These people were from different parts from OSIsoft (COE, Engineering, TS, etc.). People really seemed to like the level of coaching. I'm personally very happy with this result. For a next time, I'm thinking on maybe embedding an OSIsoft developer to each team, to intensify coaching.




How people perceived the available time also shows a mixed message. I think this again depends on the projects people engaged in. Some might have been better suited for this time frame than others. Nonetheless, I think it could be a nice approach to start either early in the morning, or have the kick-off meeting the evening before, so people can get up early (or work late). This time the arrangements with the hotel made it difficult for us to start early in the morning. For a next time, this might be a better idea.




People generally found the competition element and attached prizes as Important. We had some cool prizes for the winners, and people seemed to care about that. While there wasn't a strong competition spirit, it does add to the spirit of creating something valuable. We had some comments that suggested having a 'sharing' session mid-hackathon, where people would share their idea's on what they were building, as to remove the 'secrecy' of what they were working on. Overall, I think the prizes added something positive.




The Venue, as well as the provided food and drinks were perceived as OK to Very Good. We had a nice room up on the 36th floor, with an inspiring view. Some suggested having bigger tables, so teams could more easily collaborate. A very good suggestion was to have whiteboards available to each team, to brainstorm their idea's and draw architecture. The Food and Drinks seemed satisfying. We had a constant stream of refreshments available outside the room during the day, the refreshments at the welcome reception during the evening, and chips and soda's during the night. Stuart Collins created waffles (with his trusty waffle iron) at 2AM, which was very cool. We had one small incident where due to mis-communication, people were not aware that the refreshments were not available during a 1,5h time period. Overall, I think we were taken good care off!




For me this was the most important statistic. A majority of the participants would do this again without question. Some people are unsure. I think the latter group can be convinced to join again by providing an improved infrastructure, and setting expectations better. I'm very glad people really liked it, and would join us again for a vCampus hackathon!


We also got some additional (free form) feedback. Most were suggestions on how to improve the infrastructure, which we will definitely be taking into account. Bigger tables and whiteboards were a very good suggestion. One attendee suggested having the bar open later , which is of course a very valuable observation.


Overall, I think it was a very good experience. The action items we are taking with us for a next version would be:

  • Improved infrastructure
  • Bigger tables and whiteboards
Again, I would like to invite everyone to provide feedback on how they experienced the event. I'm also very curious to know of the reasons people had to drop off early. How can we set expectations better?
A big thanks to everyone who attended!